The secret to managing 20 teams without going crazy

Being the Sporting Director of a club with more than 10 teams is, literally, having three full-time jobs. Squaring training schedules on available pitches, managing last-minute call-ups and dealing with parents is the perfect recipe for chaos.

If you are still using a whiteboard in your office or a shared spreadsheet that always gets messed up, it's time to evolve. Here is the secret to perfect multi-team coordination using Clubily's Club Plan:

The Club Calendar
The feature most applauded by our sporting directors is the Club Calendar. Matches, training sessions and events for every team sit in one shared calendar, so before assigning a training session to the Under-14 A team on Tuesday at 6:00 PM you can see at a glance what else is scheduled that day.

Centralized Communication
Has a training session been suspended due to rain? Don't send a WhatsApp to each coach so they can forward it to the parents. Post the notice in the club news or write it in the chats of the affected teams, and families will have it in the same app where they check the calendar.

Call-up and Attendance Management
You can't be at every match. But from your phone you can see in real-time which players have confirmed their attendance for the weekend across all categories.

Modern sports management is not about working more hours, but working with the right tools.